Certificate

How to request the EPS Certificate & Education Statement

If at the end of your PhD project you want to request the EPS certificate including an Education Statement, you can use the last sheet ‘Request Certificate’ in the EPS TSP file. Registered EPS PhD candidates from all EPS affiliated universities can request the EPS certificate if you fulfil the minimal training requirements as stipulated in the EPS TSP file. Please note that you can also request the EPS certificate if you, as part of the registration procedure, have sent in an approved local TSP/TSA from your own university instead of handing in the filled in EPS TSP file.

Please note that PhD candidates that started their PhD project before 1 October 2025 can choose to request the EPS certificate according to the structure of the old TSP version OR according to the structure of the new TSP version. The newest TSP version can be found on the EPS website under EPS documents. Please fill in the appropriate request form and the training overview below it and make sure that you and your promotor sign and date this request.

Please send the following documents to Anja Mosselman:

• The signed and dated request form as a (scanned) PDF file
• The unsigned request form as an excel file, so EPS can process your request
• Supporting documents (as a zip file or by SURF filesender) *

*Please make sure to place the supporting documents in different folders for the different sections in the training overview (Start-up phase; Scientific exposure; In-depth scientific training; Professional & career development; Academic services, governance & outreach activities; Teaching & supervision duties) and if relevant also in subfolders for the subsections (e.g. presentations). Also, please make sure to give the supporting documents an appropriate name which includes the year of the activity, like for instance 2017_ EPS Theme 1 symposium.

Please submit your request around the time that you hand in your thesis for the reading committee. After you have submitted your request, we will check if your training has indeed fulfilled all the requirements. If this is the case, we will then send your request to the Educational Committee in order to obtain their approval.

How to fill in dates

Please fill in the dates in the same format throughout the form. Tip: write ’06 Sep 2018 if the format does not want to “stick” and keeps on changing to a different format. The ‘ will not be visible.

Possible supporting documents to be sent for requesting the EPS Certificate

Start-up phase:

• Proof of attended MSc courses (Please note: Qualifying Exams (QEs) cannot be listed in the training!)

Scientific exposure:

• For events of 0,3 or more credits: registration confirmations, or certificate, or programme of the attended symposia, conference, workshop, PhD day etc.
• Seminars with 1-2 speakers: please just list the name of the speaker and/or the topic of the attended seminar, no further proof needed.
• Poster presentations: PDFs of the posters
• Oral presentations: programs, certificates or e-mails that show that you were a speaker at the event
• 3rd year interview and annual meetings with mentor: please just list the dates, in principle no further proof needed

In-depth scientific training:

• Certificates of the attended courses, summer schools or workshops (or e-mails confirming registration or attendance)
• Journal club: if available, send an example of the scheduled list of the meetings
• Individual research training or secondments: please list institute/lab, place, country and if possible send some confirmation (e.g. an email) of the time spent there

Professional & career development :

• Certificates of the attended courses or workshops
• For other (career) events of 0,3 or more credits: registration confirmations, or programme of the attended event

Academic services, governance & outreach activities:

• Please send a document that proves your involvement in these activities

Teaching & Supervision Duties:

• Schedules or confirmations that show your involvement in courses
• Page from BSc or MSc thesis or internship report on which you are listed as supervisor